MOVING WORDS

Archives Assistant
The National Museum of Transportation, St. Louis, MO
Position Type: Part-time (In-Office), 21 hours per week
Salary Range: $1,481 – $1,645 monthly
Date Posted: September 7, 2022
Deadline to Apply: September 21, 2022

Organization
The National Museum of Transportation has been a leader in protecting and interpreting
North American transportation heritage since its founding in 1944. The Museum’s
expansive 42-acre campus is located approximately 16 miles southwest of downtown
St. Louis. Recognized as one of the largest collections of transportation vehicles in the
world, the Museum features more than 190 major exhibits and hosts nearly 200,000
visitors each year.
The Museum’s Library and Archives actively collects and contains material that
document and/or represent the history of transportation and travel in North America,
with particular emphasis on the St. Louis, Missouri metropolitan area, the state of
Missouri, and the eight contiguous states that make up the surrounding Midwest region.

Description
Working under the supervision of the Curator of Library and Archives, the Archives
Assistant will be responsible for facilitating the access of the Museum’s Library and
Archives collections through archival processing, arrangement, and description of
archival and manuscript collections; producing finding aids; and performing other
archival duties as assigned. All work will be carried out according to professional and
current archival standards and best practices, and following internal policies,
procedures, guidelines, and established workflows.

Primary Responsibilities
Processing, arranging, and describing new and existing Library and Archives collections
using archival best practices and professional standards.

Creating inventories and container lists of new and existing Library and Archives
collections.
Authoring DACS-compliant, fully encoded EAD finding aids, and publishing finding aids
online.
Assisting with the creation of administrative and technical metadata and metadata
schema for selected collections.
Inputting and formatting archival and manuscript collection data into machine-readable
files, using a standard finding aid template with appropriate metadata.
Reporting statistics related to activities, extent processed, a quantity of materials
digitized and other information pertinent for reporting purposes.
Reviewing and identifying problems associated with existing Library and Archives
collections data and flags them for review by the Curator.
Creating preliminary surveys, descriptions, and preservation assessments for incoming
collections.
Assists with rehabilitation and preservation procedures of Library and Archives
Collections.
Other tasks as assigned.

Requirements & Qualifications
Bachelor’s Degree required, Master’s Degree preferred, in Archives Management,
Museum Studies, or similar field.
Minimum of 2-3 years’ professional experience in the application of current best
practices and professional archival methodologies and standards, including MPLP and
DACS, for appraisal, organization, and description of archival collections, including
electronic formats, in a museum or archive setting.
Ability to create administrative and technical metadata and create descriptive metadata
in accordance with archival standards (Dublin Core, DACS, METS, MODS).
Demonstrated experience with relevant technologies, standards, and practices in
creating finding aids, including DACS, EAD, and experience with XML editors or other
software to create and publish EAD finding aids.
Experience with DAMS and CMP systems, such as Islandora, Omeka, ArchivesSpace,
and PastPerfect. 

Ability to utilize a broad range of hardware and software applications for scanning,
calibration, image processing, hardcopy output, and file storage/management in order to
achieve a desired result.
Proficiency in a variety of computer programs, including but not limited to, Microsoft or
iWork suite (Word, Excel, Pages, and Numbers); and Adobe Create Suite (Lightroom,
Bridge, and Photoshop).
Experience conducting regular collections condition-assessments and performing basic
preservation activities, including cleaning, reformatting, or rehousing materials in
appropriate archival containers.
Familiarity with U.S. copyright law.
Excellent oral and written communication skills.
Ability to lift and carry up to 50 pounds; climb a ladder; bend and twist; move heavy
book truck or similar item; and stand for extended periods.
Ability to handle material which can contain dust or microscopic mold spores.

Contact Information
Interested candidates should send a cover letter outlining qualifications and resume with
contact information to:
Email: [email protected]
We will only contact applicants we plan to interview. Offer of employment will be made
contingent upon passing a drug screening and background check.

EEO Statement
The National Museum of Transportation seeks to build and maintain a workforce that
reflects the rich diversity of our community. The Museum is an Equal Opportunity
Employer. We are committed to treating all applicants and employees fairly based on
their abilities, achievements, and experience, without regard to sex, race, age, disability,
religion, national origin, color, sexual orientation, gender identity, or any other
classification protected by law.